Archivist & Librarian
Associate Director of Public Engagement
Regular, part time (16 hours per week), non-exempt
Scope of Position
Under the direction of the Associate Director for Public Engagement, the Archivist and Librarian is responsible for overall management of the Santa Barbara Presidio Research Center, including cataloging, preservation, public services, collection development, and acquisitions. The Archivist and Librarian will also facilitate connections between the collections and the organization’s programs and projects. The Research Center is open by appointment only, and collections are non-circulating.
Duties & Responsibilities
1. Administer all aspects of Research Center and its library and archival collections; create and update operational structure, policies, and procedures as needed; develop annual budget for Research Center operations;
2. Manage collections following collection development policy; order materials and supplies; work with donors to add new materials; deaccession out-of-scope or duplicate materials;
3. Organize, process, and catalog monograph and serials collections utilizing MARC format; perform both original and copy cataloging; working with vendors, oversee periodic upgrades of cataloging software;
4. Arrange and describe manuscript collections and institutional records using standardized archival practice; create DACS-compliant finding aids for all unprocessed collections using ArchivesSpace application; upload and maintain all finding aids on Online Archive of California;
5. Organize, process, and catalog non-book collections (vertical files, maps, blueprints, photographs, visual images, video and audio recordings) using a variety of standardized cataloging formats and software applications;
6. Maintain long-term preservation of all collections, both physical and digital, according to best practice; update Disaster Planning manual and procedures for disaster response and recovery;
7. Develop a Digital Preservation Plan for long-term preservation of SBTHP born digital and digitized materials and records;
8. Provide reference services for staff, volunteers, and the public;
9. Support the organization’s strategic initiatives by participating in program development, including exhibits, and community engagement activities;
10. Promote Research Center collections and services through the SBTHP web site, blog posts, and occasional articles in La Campana, the organization’s membership publication;
11. Supervise temporary personnel or volunteers who may be employed to catalog holdings or assist with collections processing;
12. Attend related Committee meetings as requested, including the Collections Advisory Committee and Program Planning and Evaluation Committee;
13. The Trust is a diverse organization with a small staff and many activities; all staff members must be versatile and cooperative in carrying out a variety of responsibilities and duties assigned by the Executive Director.
MLS from an ALA-accredited college or university required. Strong oral, written, organizational and interpersonal skills, along with good computer skills required Experience in a special or museum library or archive preferred. Experience with MARC cataloging; multiple formats, and experience in arranging and describing archival collections using DACS standard preferred. Familiarity with and interest in, history of the American West, Ethnic Studies California history preferred.. Facility in Spanish preferred.
August 1, 2021
To be determined, up to 16 hours per week during SBTHP Office Hours, 8:30 – 5:00PM Monday through Friday.
$28/hour, part time, non-exempt
A complete application form, cover letter and resume are required. The cover letter should include a statement about how your experience will support implementation of SBTHP’s Diversity Equity and Inclusion Plan, and also support the organization’s mission and values. Please email application package to Kevin McGarry.
Rental and Development Coordinator
Regular, part time, non-exempt
Scope of Position
The Event Attendant is scheduled to work private events at Casa de la Guerra and El Presidio de Santa Bárbara State Historic Park and occasionally for Santa Barbara Trust for Historic Preservation (SBTHP)-sponsored events.
Duties & Responsibilities
1. Welcome and orient renters/vendors/guests to Presidio or Casa de la Guerra facilities.
2. Assist with event set-up, including moving chairs and tables when needed.
3. Implements the rules and guidelines of SBTHP with the renters, vendors (such as catering, party rentals, music, florists, etc.), and guests during the event, set-up, and tear down.
4. Maintains, protects, and secures the historic properties and structures throughout duration of each event, including opening and closing facilities, and arming/disarming the alarm system.
5. Ensures parking and noise are appropriate to the event and do not conflict with general safety, the visitor experience, or neighboring businesses.
6. Provide staff support/troubleshooting to renters as needed.
7. Light maintenance of sites, including occasional sweeping, raking, picking up trash as necessary.
8. Restock restroom supplies and maintain restrooms in clean condition as needed.
9. Coordinate and maintain communication with SBTHP staff and volunteers during open hours to ensure that event is successful and the public’s enjoyment of Trust sites is unhampered.
10. Represent SBTHP as needed to visitors to El Presidio SHP and the Casa by answering questions about general history, site rental, operating hours, etc.
SBTHP is a diverse organization with a small staff and many activities. All staff members, including the Event Attendant, must be versatile and cooperative in carrying out a variety of responsibilities and duties, as assigned by the Rental and Development Coordinator and/or the Associate Director of Advancement.
Outgoing and confident manner; ability to work independently, to perform well under pressure and deal with awkward situations; excellent human relations skills; good verbal skills; dependable; able to work outdoors; able to understand and follow detailed directions; able to adapt to last minutes changes required. Interest in history and museums; previous event experience preferred. Such qualifications are generally gained through a high school education/G.E.D. plus two years’ experience in a similar position, plus two years public contact experience. Must be 21 or over. Must have reliable transportation. Must be available to work nights, weekends, holidays, and to work varying shifts.
Ability to lift 35 lbs.
Ability to bend, stoop, and kneel
Ability to sit for long periods of time
Ability to stand for long periods of time
Ability to reach overhead
Hearing acuity to perform communication with members of the public via telephone
Verbal ability to communicate with co-workers and various members of the general public in person and by telephone
As soon as possible.
Fluctuates, dependent on rental schedule.
Deadline for Application
Open until filled.